What is Smartsheet? The Project Management Tool that Gives You Superpowers

What is Smartsheet

Smartsheet gives me Superpowers

If you could choose any business superpower, what would it be? The power to see into the future – so you could spot issues before they arise? The ability to unite teams from across the globe – in an instant? Or maybe supersonic vision, with accurate project status data at your fingertips. Well, all this is possible – thanks to Smartsheet, the project management tool.

Take a look at this video where Bill Miller, director of capital projects at Aramark explains how Smartsheet has given him superpowers.

If you haven’t come across Smartsheet before, you might be wondering exactly what it is – and most importantly, what it can do for your organisation.

So, let me fill you in…

What is Smartsheet?

Smartsheet is a leading work management platform that that improves visibility, accountability and performance across your whole business.

The software helps you plan projects, automate tasks, and easily track and report on project status.

With all your data in one place, Smartsheet lets you plan more effectively, deliver projects faster, and become more productive.

The software delivers benefits for all kinds of businesses, and for every department within your organisation.

One of the things I love most when running training and consultancy sessions with my customers is seeing their faces light up when they realise just what Smartsheet is capable of doing. As soon as I show them the technology, they instantly start to think of all the different ways they can use the software to make their lives easier.

From large consumer goods companies to IT PMO departments; I’ve seen the huge benefits that Smartsheet brings. If you need to plan or track several projects, and your are looking for a project management tool Smartsheet could be exactly what you’re looking for.

A diagram that shows how Project Data ladders up in to Dashboards to provide project transparency to leaders
How Project data feeds in to Dashboards

Let’s take a closer look at how Smartsheet helps you PLAN, COLLABORATE, AUTOMATE and REPORT.


Smartsheet lets you plan multiple projects; with all the information you need in one place. No more searching for email attachments, or hoping that everyone is looking at the latest version of a spreadsheet.

Smartsheet improves transparency and accountability as everyone involved can see what needs doing to keep projects on track.

You can easily see the impact of timetable changes and how delays to one project could affect all your other projects. With an easy-to-use dashboard, all the data you need is right in front of you.

It’s easy to tailor Smartsheet for each user. For example, you can choose different views depending how you prefer to see information. Love visual info? Choose the card view. Want to plan your critical path? Opt for Gantt view. Or go for calendar view to sync with your Google calendar.

Meanwhile, Smartsheet’s resource management lets you see who is free right now and filters mean you can view just the information you need.


Smartsheet makes it easy for teams to work collaboratively on projects – even if they are on opposite sides of the world.

You can receive updates from colleagues, suppliers, or customers; even if they don’t have a Smartsheet account. And you can easily share information. With flexible controls and permissions, you can share a whole sheet, or just the part you need.

All your key files are available in one place so everyone is always looking at the latest version. Meanwhile, the activity log keeps track of all activity and updates; showing who did what and when.

Smartsheet Example Screens


Smartsheet includes many features that let you automate workflows and common tasks to save time and make sure nothing is missed.

You can create automatic alerts so everyone knows the key dates and actions. Plus you can automate key processes such as approvals and sign-offs to help projects complete faster.

In the notification centre, you’ll find all the key actions and tasks. You can also set up push notifications to have information delivered straight to your phone or tablet.

Smartsheet works seamlessly with other apps so your teams can continue using the tools that work well for them.


For business owners, managers and leaders, Smartsheet gives you a clear overview of all projects in an instant with clever tracking and reporting features.

You can quickly create a range of reports to present to key stakeholders. And when you need information from colleagues, suppliers or customers, you can easily receive the data you need.

With Smartsheet’s mobile app, you can view, update, or report anytime, anywhere. That means you can go home on time, without worrying about missing anything.

What Smartsheet means for business leaders

With Smartsheet, senior managers always have a clear view of all projects. This ends the frustration managers often feel when they don’t know what’s going on. Now, they’ll always know exactly how things are progressing and won’t need to chase people for updates.

Here are just some of the benefits Smartsheet offers:

  • One version of the truth as Smartsheet becomes the single system of record – no more consulting several spreadsheets and emails, trying to work out which information is up-to-date
  • Real-time visibility on all projects, to improve decision making
  • Increased transparency. Clearly see who’s responsible for which actions
  • Better accountability. Let your teams take responsibility for the actions they need to complete
  • Spot delays and bottlenecks before they become an issue
  • Less time planning, more time doing
  • Improve communication (no more email ping pong or ambling meetings)
  • Bring cross-functional teams together – even those located around the globe
  • Manage multiple, complex projects
  • Schedule projects quickly and easily


These are just a few of the benefits Smartsheet offers. If you’d like to find out more about Smartsheet, the project management tool, I’d love to show you a demo.

Get in touch to book your free discovery call and I’ll show you how Smartsheet can transform your business.

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